Revised Guidelines on Selection, Promotion and Designation of School Heads

Revised Guidelines on Selection, Promotion and Designation of School Heads

For the information and guidance of all concerned, attached is the DepEd Order No. 42, s. 2007 entitled, “THE REVISED GUIDELINES ON SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS” which is self-explanatory.

July 04, 2007

DepEd Order No. 42, s. 2007



Assistant Secretaries
Bureau/Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads

1. The Guidelines on the Selection, Promotion and Designation of School Heads were promulgated under DepEd Order No. 85, s. 2003 in pursuance to RA 9155 on the basis of merit, competence, fitness and equality.

2. To further achieve the principles of merit and fitness, and strengthen the selection process for School Heads, several significant revisions are hereby adopted.

3. Immediate dissemination of and compliance with this Order is directed.


Enclosure to DepEd Order No. 42, s. 2007



There shall be a school head for all public elementary and secondary schools or a cluster thereof, pursuant to Section 6.1, Rule VI of the Implementing Rules and Regulations of Republic Act No. 9155 (Governance of Basic Education Act of 2001). A school head is a person responsible for the administrative and instructional supervision of the school or cluster of schools. As such, a school head is expected to possess the following leadership dimensions:

1. Educational Leadership is the ability to craft and pursue a shared school vision and mission, as well as develop and implement curriculum policies, programs and projects.

2. People Leadership is the ability to work and develop effective relationships with stakeholders and exert a positive influence upon people.

3. Strategic Leadership is the ability to explore complex issues from a global perspective, manage an educational enterprise and maximize the use of resources.


In addition to those stated in the Merit Selection Plan (MSP), the following basic policies shall be adopted.

1. Applicants to Principal I position must pass a qualifying test. He/she must have an experience of at least five (5) years in the aggregate as Head Teacher, Teacher-In-Charge, Master Teacher and Teacher III.

1.1 The test shall evaluate the applicants in terms of the three (3) leadership dimensions to measure executive and managerial competence. It may consist of paper and pencil, simulation and other modes.

1.2 The test shall be developed by the National Educator’s Academy of the Philippines (NEAP) in coordination with the National Education Testing and Research Center (NETRC).

1.3 The Regional Office shall simultaneously administer the test once a year in designated venues.

2. The appointment of a school principal shall be non-station specific.

3. Any vacancy for Principal position shall be open to all qualified candidate from within and outside the division where the vacancies exist.

4. The Schools Division Superintendent shall designate Teachers-In-Charge in schools without Principal items,

To become a Teacher-In-Charge, one must have at least three (3) years teaching experience and undergo a screening process to be conducted by the Division Office.

5. Assignment of Head Teachers shall be one per subject area with priority on the core subject areas, namely: English, Math, Science, Filipino and Araling Panlipunan.


Specific points are assigned for each criterion in the ranking for Head Teacher/Principal positions, as follows:

CriteriaMaximum No. of Points
Performance Rating30
Outstanding Accomplishments30
Education and Training20
Psychosocial Attributes and Personality Traits5

A. Performance Rating (30 points)

The performance rating of the appointee for the last three (3) rating periods prior to screening should be at least Very Satisfactory. The average of the numerical ratings shall be given points as follows:

Numerical RatingPoints

B. Experience (10 points)

Experience must be relevant to the duties and functions of the position to be filled, with every year given a point but not to exceed ten (10) points. Every month of service in excess of one year shall be given corresponding point.


1 yr. & 5 mos. 1 5/12 = 1.4 points

5 yrs.& 11 mos. 5 11/12 = 5.9 points

C. Outstanding Accomplishments (30 points)

a. Outstanding Employee Award (5 points)

Awardee in the school – 1 pt.
Nomination in the division/awardee in the district – 2 pts.
Nomination in the region/awardee in the division – 3 pts.
Nomination in the Department/awardee in the region – 4 pts.
National awardee – 5 pts.

b. Innovations (5 points)

Innovative work plan properly documented, approved by immediate chief and attested by authorized regional/division official:

1. Conceptualized – 1 pt.
2. Started the implementation – 2 pts.
3. Fully implemented in the school – 3 pts.
4. Adopted in the district – 4 pts.
5. Adopted in the division – 5 pts.

c. Research and Development Projects (10 points)

Action research conducted in the school level – 6 pts.
Action research conducted in the district level – 8 pts.
Action research conducted in the division level – 10 pts.

d. Publication/Authorship (5 points)

Articles published in a journal/newspaper/magazine of wide circulation (per article but not to exceed 4 pts.) – 2 pts.
Co-authorship of a book (shall be divided by the number of authors) – 4 pts.
Sole authorship of a book – 5 pts.

e. Consultant/Resource Speaker in Trainings/Seminars/ Workshops/Symposia (5 points)

District level – 1 pt.
Division level – 2 pts.
Regional level – 3 pts.
National level – 4 pts.
International level – 5 pts.

D. Education and Training (20 points)

a. Education (10 points)

Complete Academic Requirements for Master’s Degree – 6 pts.
Master’s Degree – 7 pts.
Complete Academic Requirements for Doctoral Degree – 9 pts.
Doctoral Degree – 10 pts.

b. Training (10 points)

Participant in a specialized training – 10 ots.
e.g. Scholarship Programs, Short Courses, Study Grants shall be given one (1) point for every month of attendance but not to exceed ten (10) points.

Participant in three (3) or more training activities in each level conducted for at least three (3) days not credited during the last promotions:

District Level – 2 pts.
Division Level – 4 pts.
Regional Level – 6 pts.

Participant in one (1) training conducted for at least three (3) days not credited during the last promotions:

National Level – 8 pts.
International Level – 10 pts.

Chair/Co-Chair in a technical/planning committee

District Level – 2 pts.
Division Level – 4 pts.
Regional Level – 6 pts.
National Level – 8 pts.
Internatinal Level – 10 pts.

E. Potential (5 points)

This refers to the capacity and ability of a candidate to assume the duties of the position to be filled up and those of higher level.

The Personnel Selection Board/Committee (PSB/C) shall determine the potentials of the candidate based on each of the following components:

1. Communication Skills – 1 pt.
Speaks and writes effectively in Filipino and English.

2. Ability to Present Ideas – 1 pt.
Presents well-organized and precise ideas with marked command of the language used.

3. Alertness – 1 pt.
Manifests presence of mind and awareness of the environment.

4. Judgment – 1 pt.
Demonstrates sound judgment.

5. Leadership Ability – 1 pt.
Influences others to do the tasks for him.

F. Psychosocial Attributes and Personality Traits (5 points)

This factor includes human relations, stress tolerance and decisiveness, which would indicate the capability of the candidate to be assets to the entire service system and utilize his/her talents and expertise to the maximum.

a. Human Relations (2 pts.)

1. Adjusts to the variety of personalities, ranks and informal groups present in the organization – 0.4 pt.
2. Internalizes work changes with ease and vigor – 0.4 pt.
3. Accepts constructive criticisms objectively whether from his subordinates, peers or superiors – 0.4 pt.
4. Observes proper decorum in relating with superiors and peers – 0.4 pt.
5. Takes the initiative to organize work groups, adopt procedures and standards in his own level – 0.4 pt.

b. Decisiveness (2 pts.)

1. Thinks logically and acts accordingly – 0.4 pt.
2. Considers alternatives and recommends solutions when faced with problem situations – 0.4 pt.
3. Gives convincing recommendations and suggestions – 0.4 pt.
4. Acts quickly and makes the best decision possible – 0.4 pt.
5. Exercises flexibility – 0.4 pt.

c. Stress Tolerance (1 pt.)

1. Exercises high degree of tolerance for tension resulting from increasing volume of work, organizational change, environmental conflicts, etc. – 0.2 pt.
2. Uses coping mechanisms to handle creatively tensions resulting from one’s work. – 0.2 pt.
3. Controls negative manifestations of emotions. – 0.2 pt
4. Performs satisfactorily his duties and functions in a tension-laden situation. – 0.2. pt.
5. Channels negative emotions to positive and constructive endeavors. – 0.2. pt.


All rules, regulations and issuances, which are inconsistent with these guidelines are hereby repealed or modified accordingly.


Anyone found guilty of violating the provisions of these revised guidelines or parts thereof shall be dealt with accordingly.


The provisions of this Order shall take effect immediately.


DepEd Order No. 42, s. 2007

Mark Anthony Llego

Mark Anthony Llego

He is the brain of TeacherPH. Growing up being surrounded by educators, a passion for education has grown in him. Mark spends his time writing and spreading online articles about the educational world. He likes emphasizing critical political issues that involve issued on the educational system of the country.

13 Responses

  1. good afternoon. Can an experienced principal from a private school qualify to become principal of a public school?
    will appreciate your reply.

  2. under the relevant educational requirement of promotion forPrinicipal, why does master in supervision, leadership or management are being credited except the administration, sound unfair

  3. With all the text I’ve read I am so amazed of all the information regarding how to apply and how to qualify in taking principals test soon …with that note I am so glad and interested to pursue my career in engaging myself as potential educators handling position in Depend.Thanks and more power

  4. This is not a comment, It is an inquiry if it is possible to take the principal test even if I am only teacher III for 2 years? My teaching experience is more or less 15 years. I have 48 units in doctoral degree major in management. (48 units in doctoral converted/equivalent to 5 years?)

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